Festival Stall Applications

Love Lennox Festival – June 2nd, 2018 – Festival Stall Application

Stallholder terms and conditions for participation.

Stalls sites are approximately 3m by 3m.

Stallholders must ensure that all equipment used on, at or for their site is safe and secure at all times. Umbrellas, gazebos or other materials used to provide shade or for display purposes must be safely secured to the site in the interests of public safety. Most sites are located on sealed surfaces, so adequate weights must be brought to secure your items from the wind. Each corner of a gazebo must be weighted.

Walkways and public areas must be kept clear at all times. Stalls must remain within the allocated site boundaries unless authorised in writing by the Festival Committee. Any promotional material must only be offered within site boundaries.

If your Expression of Interest is accepted you will be notified by email.

Your stall location will be allocated to you by the Festival Committee. Locations are not negotiable and may not be changed.

You are required to organise your own public liability insurance for your stall, a copy of which must be provided to the Love Lennox Festival Committee prior to the festival day.

If you do not already have public liability insurance, please contact an insurer and inquire about once off cover for the day. We recommend local company Hynes Honeychurch Insurance on 02 6687 4000. A minimum of $10 million in Public Liability is required for public spaces in Ballina Shire Council locations, such as the Festival.

We are unable to provide power/water/tents or other equipment to your site unless special arrangements have been made in advance.

Please check the weather forecast prior to the day. The event will be going ahead regardless of the weather so please be prepared in case of rain and wind.

2018 Love Lennox Festival is a balloon free event. No balloons of any type are allowed.

2018 Love Lennox Festival is striving to be more eco-friendly than our previous events, therefore we encourage all festival stall holders to provide recyclable and biodegradable packaging materials and avoid plastic shopping bags.

Previous year feedback indicated visitors to the Love Lennox Festival would love for the festival stallholders to bring an extra chair with them, so visitors could spend more time at your stall!

Please be patient with us!

IMPORTANT: Please take care to contain and remove your rubbish from your stall site. Festival stall holders are to remove their rubbish by taking it with them by the end of the day. PLEASE DO NOT USE STREET BINS for this purpose.

PLS NOTE: Special restrictions, conditions and site fees apply to stalls selling food & drinks. Please feel free to submit your expression of interest and you will be contacted in due course with details.

Goods that may be sold

Only the goods/services described in this Expression of Interest form may be sold from your stall.

If we have too many expressions of interest for your particular product/service, you may be placed on a waiting list in case of cancellations.

Set-up Procedure

Access to the Festival Site will commence at 6:00 am on June 2nd, 2018.

You will receive an email a few days in advance with your stall allocation and instructions for entry to the Festival site.

A member of the Love Lennox team will meet you at the road closure (SOUTH END OF TOWN near the intersection of Park Lane and Ballina Street) and register your arrival, view your Certificate of Currency for Public Liability Insurance and direct you to your allocated stall site.  Please note that set up traffic will be northbound only to avoid traffic jams during setup.

Vehicles must be off-site by 8.30am, however, please do not set up from your vehicle, we will have only a limited area for vehicles to pass so it is important that your items are unloaded and your vehicle removed as quickly as possible to ensure others can access their sites.

Please do not park on Park Lane, but try to park in the residential area at the northern side of Lennox Head.

Return to your site and begin setting up your stall. Please try to conclude setting up your stall by 9:00 am.

Thank you for your interest and cooperation.

Jason Shrieves
0478 718 565
Love Lennox Festival
Lennox Head Chamber of Commerce

Stall Application

Please provide your business address, where we can send you any required forms or letters.
Single festival stall prices: $30 for Lennox Head Chamber members - $60 for non-members
Double festival stall prices: $60 for Lennox Head Chamber members - $120 for non-members
Single Flavours stall price: $25 Double Flavours stall price: $50 (Please note: You need to be a 2018 Flavours of Lennox participant to apply for a Flavours stall)